Timeboxing is a business concept that requires people to devote a certain amount of time to a certain task. The tasks cannot be decided upon as they work because they will use arbitrary numbers to determine what they should be working on. They will do well if they make their timeboxing plan before they start working. Begin every day with the list of things someone needs to do, and follow that timeboxing plan to the letter. Someone might not get everything done, but they will get closer than they were before. They must build in a lot of time as they do this, and that is why they need to plan the timeboxing in advance. It is a lot faster to do this work every day when they sit down with a plan they already created.
The Schedule
The schedule they make should include the work, the breaks, the meetings and the phone calls they will do in one day. They know every single thing that must be completed, and they can arrange these by priority. That important phone call they have to make can get its own block in the schedule, but a bank of phone calls will fall under a generic block of time. They must make time for working, for meetings and for their breaks. They might have a five-minute break every hour, but it gets its own block. It has to be set apart so that they know that they must stand up and stretch for those five minutes. The schedule will change every day, but they might want to create a template that they can fill in every week. A lot of things are consistent, and that is why they should keep using that template.
The Design of The Timeboxing Schedule
They need to make a timeboxing schedule that they actually want to look at. Most people will use something boring that makes them want to stop working. They need to create something that will make them want to keep working. The design of that scheme should be such that they are excited to look at it every day even though they might have a lot on their plate. They will do so much better when they have the schedule to work from, and they will discover that they can get a lot more done in the meantime. They deserve to work in an environment where they feel like they are getting more work done than normal. They are trying to create a business that anyone would be proud to work with, and the only way to be sure that they have produced a good business is to work hard. Working blindly without a plan is a waste of their time, but timeboxing will help them get a lot done in a very short period of time every day when they enter the office.